Volunteer Task Sheets

Thank you for volunteering for Band Camp and helping to make it a wonderful and safe experience for the children.

Reminders

• Never be alone with a child. Minimal combinations: Two adults and one child or One adult and two children. 

• Prioritise the supervision of the children. You will meet lots of wonderful Band parents at Camp and you will have lots of time to chat while the children are in rehearsals. Please prioritise their care and the rostered tasks between scheduled activities and during the Disco.

• Food: Please bring your own food to eat. Volunteers (apart from overnight volunteers) are not catered for by CRU Galston. Also, please eat while the children are in rehearsals. During the children's meal times, please prioritise their care and other responsibilities of your shift.

Volunteer Task Sheets

Below are brief outlines of responsibilities involved with each shift. For the timetable and more details, click on the task sheet link for each shift.

• The tasks are divided across the different bands. You will be rostered according to your child's band so please follow the responsibilities allocated. However, sometimes more people might be needed for a certain task, so there is flexibility

• We recommend familiarising yourself with your shift's scheduled activities and roles prior to Band Camp

Friday 1 - 5:45pm (TPS)

• Set up rehearsal and tutorial rooms

• Roll call

• Move children between activities

• Supervise children during and between activities

• Serve Afternoon Tea / Clean up eating area

• Sign Out desks

• Pack up rehearsal and tutorial rooms

Detailed Task Sheet: Friday Band Camp 1pm - 5:45pm

Friday 4:45 - 8pm (TPS- CRU)

• Transport children to CRU by car

• Set up rehearsal room for workshop

• Serve dinner

• Supervise children

• Set up tutorial rooms and other spaces for following day

Detailed Task Sheet: Friday - Jazz Band night 

Friday overnight 8pm - 8am (CRU)

• Help children get beds set up

• Supervise children overnight

• Help children pack up cabins

• Dinner and Breakfast included

Saturday 7:15 - 12pm (CRU)

• Sign In desks

• Load and unload luggage train

• Supervise Breakfast / Clean up Dining Hall

• Move children between activities

• Supervise children during and between activities

• Roll Call

• Prepare Dining Hall for Lunch

Detailed Task Sheet: Saturday morning 7:15am - 12pm

Saturday 11:45 - 4:30pm (CRU)

• Serve Lunch / Clean up Dining Hall

• Roll call

• Move children between activities

• Supervise children during and between activities

• Serve Afternoon Tea

• Pack up tutorial rooms

Detailed Task Sheet: Saturday afternoon 11:45am - 4:30pm

Saturday 4:15 - 8:30pm

• Unpack / Set up equipment in Gym for concert

• Move children between activities

• Supervise children during and between activities

• Help children set up their cabins

• Serve Dinner / Clean up Dining Hall

• Supervise Disco and Games Room

• Serve supper

Detailed Task Sheet: Saturday evening 4:15pm - 8:30pm

Saturday overnight 5pm - 8am (CRU)

• Help children set up their cabins

• Supervise Disco and Games Room

• Unpack / Set up equipment in Gym for concert

• Supervise children overnight

• Help children pack up cabins

• Supervise children until breakfast

• Dinner and Breakfast included

Detailed Task Sheet: Saturday overnight 5pm - 8am

Disco crew (4:45 - 9pm)

• Transport decorations from TPS to CRU

• Organise sound equipment with CRU staff

• Set up disco decorations in Gym

• Meet with disco staff

• Pack up disco decorations

• Set up band equipment in Gym for concert

• Transport decorations back to TPS

Detailed Task Sheet: Saturday Disco 4:45pm - 9pm 

Sunday 7 - 10:30am (CRU)

• Serve breakfast / Clean up Dining Hall

• Roll call

• Move children between activities

• Supervise children during and between activities

• Run recreation activities

• Check cabins for lost property

Detailed Task Sheet: Sunday morning 7am - 10:30am

Sunday 10:15 - 3:30pm (CRU)

• Move children between activities

• Supervise children during and between activities

• Run recreation activities

• Serve Morning Tea

• Roll call

• Move instruments to the Gym for concert

• Serve Lunch / Clean up Dining Hall, stack chairs

• Collect lanyards

• Supervise and guide children during concert

• Pack up Gym (with help of audience)

• Sign Out

Detailed Task Sheet: Sunday afternoon 10:15am - 3:30pm